INSPIRATIONS:2020

 

FREQUENTLY ASKED QUESTIONS

 

WHAT IS THE EVENT INSPIRATIONS:2020?

INSPIRATIONS:2020 is the first of Amanda Tapping’s new format weekend events.  As always this is run by Gabit Events to enable just over 250 of her fans to spend a weekend getting to know one another, rekindle friendships and meet Amanda and - for these new events - her guest, in a relaxed, unpressurised environment, and raising money for the charities supported by the event –one of which will be Hearing Dogs for Deaf People.

WHO IS AMANDA’S GUEST FOR INSP:2020?

Amanda’s guest is the lovely actress Teryl Rothery.  Teryl played Dr Janet Fraiser in Stargate SG1 and is a TV favourite in her starring role opposite Andie MacDowell in Hallmark’s original series, Cedar Cove. 
Her website has a wealth of information about her career so do check it out:  www.terylrothery.com

WHAT IS THE FORMAT OF THE NEW STYLE OF EVENT?
An itinerary for INSP:2020 will be made available nearer the time but in essence we will be keeping to the same boutique style so that fans have a leisurely time and relax with other like-minded people while meeting both actresses.
Amanda and Teryl will each do a single Q&A over the two days and they will appear together on stage for two dual Q&As. There will be a professional dual photograph done with each fan, and each guest will sign two in person autographs for each attendee. Both Amanda and Teryl will conduct a charity auction (which is both moving and hilarious), and there will be the opportunity to purchase raffle tickets for the chance to have tea with Amanda or Teryl.

 

COCKTAIL PARTY WITH AMANDA AND TERYL (CHARMED PASS UPGRADES)

The cocktail party on the Friday night has always been a very popular occasion. Tables of 9 have a full hot buffet dinner and drinks and will joined by Amanda and Teryl during the evening for a chat. There is a strict limit on how many tickets there are for this due to time constraints and to allow both guests time to talk with each table for a while.   Amanda will be on your table on her own and Teryl will also circulate the room alone, so that there are two opportunities for you to chat with the guests.

NB:-
No jeans or trainers at this party please. This is a smart casual/dress up occasion.

WHEN AND WHERE IS INSP:2020 BEING HELD?

The Event will take place on 3rd – 5th April 2020 at the Renaissance Hotel, London Heathrow.

CAN I HAVE A SOLO PHOTO WITH AMANDA AND TERYL INSTEAD OF THE DUAL PHOTO?
We are sorry, but no.
We understand that people may like the opportunity to have a solo photo opportunity but we simply do not have the time for this for everyone across the weekend.  We will therefore hold a silent charity auction for the chance for ten people to have a solo photograph with Amanda, and ten people with Teryl.   Details nearer the time.
Additionally, as we did last year, we will hold a raffle for those in the cocktail party and those in the lobby, while the Friday dinner is going on, for three people to have a photo with both actresses and a glass of bubbly for five minutes at the end of the cocktail party, so hang out and enjoy the evening with your friends and you may be a lucky winner and round the evening off in style.

CAN I BRING MY INFANT/BABY TO THE EVENT AND IS THERE A CHARGE?
Gabit welcomes children to its events but the environment can be noisy and there is loud music on occasions so be aware of this.  This is especially the case at the Charity auction.
We do not charge for babies or toddlers who sit on their mother or father’s laps or are in a pram, however we will show you to a seat to the rear of the hall and on an aisle for ease of access and your comfort.  We also ask that if your baby or child gets fractious that you take them to the lobby area at the rear of the hall, where they will not prevent the people in your row and the row in front of you from hearing the guest talking, and there is more room for them to toddle about.  This is done out of courtesy for the other attendees and to give you a place to relax with your child away from the noise of the main hall but within ear shot for you.
No prams will be allowed in the aisles but provided we have a prior warning, a steward will assist you to a seat where you can sit with the pram out of the way of any foot traffic or health and safety issues.
If your child is old enough to need a seat of their own, you will need to buy a weekend ticket for them. 
Please put the age of the child on your registration form so that we can help you decide.  We reserve the right to insist on a seat for a child if they are deemed too old to sit on a lap safely and conversely will advise if we feel they are too young to sit on a seat on their own.
Please do contact us to ask for advice at any time.  We are here to help and have extensive experience of all hall seating scenarios.
No children are allowed at the Friday night cocktail party.

REGISTRATION INFORMATION

Tickets go on sale on Sunday 28th July 2019 at 15.00 hrs BST (you are responsible for checking the local time in your time zone.  We have tried to make it as user friendly a time as possible)
The link to the registration portal will go live at this time.  Please refresh your cache if you are unable to see the link instantly, it sometimes takes a few moments for the browsers to catch up.
Tickets cost £255.00 for a weekend ticket.  This includes your personal photograph and two in person autographs plus admission to all hall activities including the Saturday night party/ball.
An add on ticket at a cost of £115.00 (a charmed pass) is available on a first come basis for the Friday evening cocktail party meet and greet with both actresses.  This price includes a buffet style dinner and a drink.   This ticket should be requested and then paid for at the same time as the weekend ticket.
Warning:- the cocktail party is very popular and there are limited tickets as this is a sit down function so if you want to go then register as early as you can.  If you are not successful, we will put you on a waiting list.
You will get acknowledgement that your registration has gone through via automatic email.  This does not mean that you have been allocated a ticket as all those who register will receive one, it purely tells you that your registration has been received.  However, the Registration team aim to send out confirmation of ticket allocations either that day or the next so do be patient. 
Registration will tell you how much to pay, how to pay and by when.  Please adhere to these instructions.
Gabit does not take card payments, and payment is requested by bank transfer or personal cheque within a week.  Failure to pay within the requisite time period will mean immediate cancellation of your registration and your allocation will be offered to another person.
There will be no extensions or deferred payments.  Please only register if you know you have the funds to pay.

DOES MY TICKET INCLUDE A ROOM AND FOOD?
No. The ticket price is for attending the event and includes, photos, autos and hall events together with the Saturday night party.
We have negotiated a good room rate with the hotel for both double/twin and single rooms which includes breakfast each morning.  The code to book this directly with the hotel will be sent to you when you have paid for your ticket.  Please only book through this code. 
You are responsible for paying your hotel bill yourself.
There are food and beverages available to purchase from the bar and coffee shop throughout the event and a good restaurant for the evening. 

HOW DO I KNOW WHERE I AM SITTING?
All hall seating will be done in ticket purchase order. Therefore, the earlier you buy your ticket the nearer the front you will sit. If you wish to sit with others you must all register as a single group. You will be given the option to pay separately once tickets are allocated. We are not able to further link groups of people in the main hall. The maximum group size is 4.
All cocktail party seating will be done once we have received details of people who wish to sit together closer to the Event itself. You do not have to register for tickets together to sit together at the cocktail party.

 

WHAT IF MY PAYMENT GOT TO YOU SHORT?

If you sent your transfer and we did not receive the required amount we will contact you to let you know and inform you how this should be paid. It is unfortunately very common for a £6 fee to be deducted even if you specify that you as the sender should pay all the fees, in these cases, you will be asked to bring the shortfall with you to the event and pay it at registration in cash. There is no need to send a second small transfer.

 

WILL THERE BE DAY TICKETS?

Sorry, no.

 

SEATING ALLOCATIONS – MAIN HALL

The front two to three rows in the main hall are allocated for stewards. Following these, seating will be allocated according to the time stamp on our registration system.

 

I WANT TO SIT WITH MY FRIENDS, HOW CAN I ARRANGE THAT?

If you are purchasing tickets and wish to sit with friends in the main hall you MUST book together as a group. Only up to a maximum of 4 persons in each final group.
We cannot accommodate seating requests from people who register apart from one another. Accommodating such requests would push people who registered early further back in the hall and we are not prepared to do this. We are therefore not able to accommodate seating requests for groups of more than four people.

 

DOES ONE PERSON HAVE TO SEND ONE PAYMENT FOR EVERYONE’S TICKET IN THEIR GROUP?

No, everyone can pay separately if they wish but they must book on the same registration. You need to let the Registration director know who is paying and how you are paying when your allocations are confirmed. 

Remember, one group member must make the booking and list all four names to guarantee that you will sit together.

 

 

CAN I GET A REFUND IF I AM NO LONGER ABLE TO ATTEND?

No, all tickets are non-refundable and not transferable. All ticket transfers must be authorised through Registration. To prevent scalping, the tickets are only for the person in whose name they were originally applied for and each person will be required to provide ID at Registration to collect their tickets.

If you are not able to attend the event after you have paid for your tickets, please contact registration and let them know. Should there be a waiting list we may be able to put you in touch with that person which will be authorised by us.  If there is no waiting list then we are sorry that you couldn’t come but there is no refund.

DISABILITY ACCESS POLICY
If you have a disability and need seating on an aisle or are a wheelchair user, please note this on your registration form online and contact Director Becky Preen at the Gabit email address once you have paid for your ticket.  Becky does our hall seating plan and will be able to ensure that you are seated appropriately and comfortably.
The hotel does have several bedrooms which are disability friendly.  Early booking is advised.
GABIT Events Ltd is committed to ensuring that a high level of customer service is provided for all disabled users. GABIT entirely supports the fair treatment of attendees, guests and staff with disabilities and is also committed to promoting the interests of those people with special needs. Please help us by letting us know on your registration form if you have any special needs.
Please note that Service dogs and service dogs in training will be present throughout the event.

 

I WANT TO DONATE SOMETHING TO HELP WITH FUNDRAISING AT INSP:2020

We welcome donations of fan memorabilia, signed items etc to our fundraising efforts. It is the generosity of the fans which help to make the auctions and fund-raising activities so successful in raising money for such worthwhile causes. Please contact Rebecca Ford at Rebecca.Ford@gabitevents.co.uk to check if the item is suitable for fundraising at INSP:2020 and please do give her time to reply. 

Gabit Events warrants that 100% of monies raised at the auction and through fund raising activities at INSP:2020 will be taken directly by representatives from Hearing Dogs on that weekend or paid via the internet directly to any charity nominated by Amanda, immediately after the Event.
Where digital and card payments are taken, the third-party financial processing company will charge a small % and/or transaction fees which are deducted from your donation before they pay the charity.  These fees are unavoidable and are kept to a minimum. Please be mindful that single larger transactions attract less fees than several small ones.
No administration costs are ever taken by GABIT Events in connection with any of our fundraising activities.

WHERE CAN I GET MORE INFORMATION ABOUT INSP:2020?

Please, in the first instance, check the Event FAQ above. If you don't find what you are looking for, please e-mail Ask_TheG4@gabitevents.co.uk and someone will respond to you within 48 hours. Please do not use PM systems on forums or DM systems on Twitter, or e-mail individual directors or staff members with general questions as this makes it very difficult for you to get the correct information quickly. The above e-mail is monitored by more than one person so you will get the right response from the right person.

The Gabit Forum on our website has members who are very happy to advise or help anyone with any questions about our Events. A lot of our Senior Stewards, Stewards and Staff frequent the forum and general threads there so do go on over and make yourself known. Our Senior Steward who runs the Autographs and Photographs is Elaine Cottam.  She monitors the forum and will have the most up to date information and if she does not she will text one of us to find out.  Amanda’s fandom is one of the friendliest fandoms that there is. By the time you get to the event you will most probably have made some online friends to meet in real life!

 

WHO ARE GABIT AND THE G4?

The G4, the directors of GABIT Events Limited, Julia Hague, Becky Preen, Kay Jacobs and John Goode, formed their own company in September 2002, GABIT Events Ltd, with the intention of bringing Amanda Tapping to London for her own event with her own fans. In 2005 they did just that. The G4 also took the team to Vancouver in 2010 and ran the “Sanctuary Experience” for Sanctuary fans and “Meet the Man” a one-man Richard Dean Anderson Event.   
The ten AT events have been running for 13 years and together Amanda and the G4 decided it was time to change the format slightly and introduce a different approach to change things around while maintaining the same boutique atmosphere.

 

WHAT EXPERIENCE DO GABIT HAVE IN RUNNING EVENTS?

The G4 are an experienced conference and convention organising team, with over 62 years of combined experience. They specialise in Events for Amanda Tapping and her fans and in raising money for causes close to Amanda's heart. Please see the information about the G4 and Gabit Staff and a history of our fundraising with Amanda’s fandom on the website.

 

 

SITE FAQ

If details of "AT10" are found at other internet locations, GABIT Events warrants that it has not passed images of any guest for use at that location nor asked for any images to be used. The only exception to this are Amanda Tapping's official web site which has permission to host exclusive GABIT images and "Hearing Dogs for Deaf People".
Any images that may be used in association with news of any of our events are assumed to be in the ownership of that site owner and hence are their responsibility and GABIT Events cannot be held responsible for any breaches of copyright.

PRIVACY POLICY

This website is made available by Gabit Events Ltd (“we” or “us”). We are responsible for the collection and proper management of any personal information you submit.  We will keep your personal details secure and use the information you provide consistently with applicable privacy and data protection laws and the terms of this Privacy Policy.
This Privacy Policy sets out how Gabit Events Ltd uses and protects any information that you give us.
Gabit Events Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this Privacy Policy.
What we collect.  We may collect the following information.

  • Name
  • Contact information, including email address
  • Demographic information such as home address and post code
  • Any information about any requirements for seating such as access, disabilities etc
  • Whether you wish to be contacted about future events

What we do with the information we gather

  • We require this information to understand your needs at our events and provide you with a better service, and in particular for the following reasons:
  • Internal record keeping of your registration
  • Send you your e-tickets
  • Process your payments by identifying you
  • Sending you information about the event you have applied for

Security

  • We are committed to ensuring that your information is secure.  In order to prevent unauthorised access or disclosure, we have put in place suitable physical and electronic procedures to safeguard and secure the information we collect from your registration online.

 

PLEASE NOTE:-

Amanda Tapping and Teryl Rothery appear subject to work commitments and Gabit Events Ltd accepts no liability for any costs incurred as a result of any cancellation or postponement.

Any attendee who makes a nuisance of him/herself during one of our Events or breaks any of our simple rules will not be allowed to purchase tickets for any other Event.

We reserve the right to refuse to sell a ticket to any person who we feel would disrupt the Event or cause discomfort to a guest or member of staff in any way.

Gabit Events Ltd reserves the right to refuse entry to any of their events.

 


 

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